Running Payroll on Topsheet
Topsheet makes the payroll process easy for you by following the steps below:
- Create Your Project
- Register Payroll Project
- Transferring Funds
- Invite Employees
- Creating Call Sheets
- Managing Time Cards
- Processing Payroll
- Rinse and Repeat
1. CREATE YOUR PROJECT
You should create your project ideally 1 week before anyone will be paid. Please fill in information about your project - like the project title, the start and end dates, and union information.
2. REGISTER PAYROLL PROJECT
Register your company and connect it to the project. Provide information like the shoot locations, and the risk profile for the project.
3. TRANSFERRING FUNDS
Fund your project by wiring the funds to your account with us. Contact firstname.lastname@example.org for assistance.
4. INVITE EMPLOYEES
Invite your crew to your project to fill in their contact, rate, and personal information in our start form. We will then automatically contact your crew members to download and set up their profile in the application. The crew will fill out their W4 / W9 information and bank account information in the app to get paid.
5. CREATING CALL SHEETS
Creating a call sheet automatically schedules your employees to work for a certain day. It will give them all the information for the day, such as call time, scenes, and crew list. You will be able to manage their time cards for the given day.
6. MANAGING TIME CARDS
Managing time cards allows you to approve, reject, or fill in “standards” for your crew. Setting standards allows you to set the default times for your crew members for any given day. You can set standards for individuals, or for entire departments, making it easier for your crew members to finalize their time cards. You are the final authority of the flow of money to your crew. You can view, modify, and set any time card before approving the final time cards.
7. PROCESSING PAYROLL
In “Manage Time Cards”, once you approve your crews’ time cards, we will process payroll for you. As long as your account with us is funded, we will direct deposit your crews' pay stub into their bank accounts. They should receive a paystub within their profile. The money should appear in their bank account within 2-4 business days.
8. RINSE AND REPEAT
For every day you are working on production for the same project, just repeat steps 5-7 to continue paying your crew. It’s as easy as that. Topsheet will help keep your payroll compliant.